AI in Meeting Minutes & Reporting Automation

This 1-day intensive program equips participants with the practical skills to automate meeting transcription, summarization, and report generation using AI tools. Participants will explore how to convert video or voice recordings into text summaries, use Notebook LM, Glasp, Copilot, Claude, Napkin, and Gamma to organize, visualize, and present meeting insights quickly and professionally. The course focuses on real-world office workflows, from capturing meeting notes to producing dashboards and presentation slides all in a single day.

Course objectives.

Convert meeting recordings or videos into accurate text transcripts.
Summarize and extract key action points from long discussions automatically.
Use Notebook LM for summarizing long videos, documents, and web pages.
Create visual mind maps, timelines, and structured reports from AI outputs.
Apply Copilot / ChatGPT to summarize text and generate reports.
Analyze meeting or performance data with Claude + Excel dashboards.
Present meeting outcomes through slides using Gamma.

Target audience.

Executives, Managers, HR, and Administrative Staff
Team leaders, secretaries, and coordinators who prepare meeting minutes
Anyone who records meetings and needs faster, automated summaries

Course outlines.

Introduction to AI for Meeting Documentation

What is AI-powered summarization and transcription
Overview of tools: Glasp, Word 2019 +, Notebook LM, Copilot, Claude, Gamma, Napkin
Workflow overview: From recording → transcript → report → visualization

Activity: Identify your department’s current meeting documentation challenges

Module 1: Video & Voice Transcription Made Simple

Using Glasp to summarize YouTube or recorded video content into text
Using Microsoft Word 2019 and above for Live Voice Transcription
Exporting transcripts into editable text or Word format

Activity: Convert a short meeting video into a text transcript

Module 2: Using Notebook LM for Multi-Source Summaries

Uploading long videos, meeting transcripts, and documents
Summarizing multiple sources (PDF + Docs + Web articles)
Creating key points, decisions, and action items
Generating timeline, memo, and guideline from AI insights

Activity: Upload a long meeting file and generate a summary timeline

Module 3: Notebook LM for Web & Document Integration

Searching reliable information directly from websites
Combining findings into a unified document
Exporting content to Word or Google Docs

Activity: Use Notebook LM to generate a meeting guideline from web sources

Module 4: Copilot / ChatGPT for Smart Summarization & Writing

Crafting effective prompts for meeting minute summarization
Turning raw transcripts into structured reports (Date – Agenda – Notes – Actions)
Converting summaries into professional emails or follow-up notes

Activity: Use Copilot / GPT to create a professional meeting summary

Module 5: AI in Dashboard & Data Analysis (Claude + Excel)

Upload Excel sheets to Claude for instant analysis
Generate insights, trends, and visual recommendations
Integrate with Excel Copilot for chart and pivot suggestions

Activity: Analyze meeting performance metrics using Claude

Module 6: Visualizing Meeting Outcomes – Mind Maps & Slides

Napkin: Turn meeting notes into colorful mind maps
Gamma: Generate slides automatically from meeting summaries
Creating AI-designed presentation decks for quick briefings

Activity: Generate a 3-slide presentation summarizing today’s meeting

Module 7: Integration Challenge & Wrap-Up

Final Group Activity

Use at least 3 tools (e.g., Word Transcription + Notebook LM + Gamma)
Create a complete workflow from meeting recording → transcript → summary → presentation

Presentation: Share your AI-powered meeting report

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